How to Print an Email from Outlook

You can use this guide to print an email in Outlook if you want a hard copy of a critical email.

Printing an e-mail message has several advantages. It allows you to easily share your email messages offline, whether it’s to share in a meeting or to save as a physical backup.

Outlook makes it easy to print emails if needed. However, the process varies depending on the platform you’re using, such as the web version, desktop app, or mobile version.

We’ll show you how to print an Outlook email using any of the methods we’ve listed below.

How to print emails from Outlook on PC or Mac

The steps to print from Outlook on the traditional desktop app (using Microsoft 365) haven’t changed much over the years. If you haven’t printed an Outlook email in a while, however, you may need a reminder on where to find the printing options and how to proceed.

How to print an email using the Outlook desktop application:

1. Open the Outlook app Open the email that you wish to print on your desktop.
2. Click here to learn more. File tab.
3. Click to learn more about Print On the left, you will find a sidebar.
4. Select the printer that you wish to use on the right and click it. Print Options button.
5. Click here to learn more. The following are some of the properties that you can purchase button next to the printer’s name and adjust printer settings, like changing the Additional Features Option to Priority Fast (Speed) to use less ink.
6. When you are unsure of the. Print dialog Open the document and choose your print options, such as style, copies and attachments.
7. Click the Print button after adjusting your print options. Print Button at the bottom.

Your email will print to the printer you have selected, along with any other print options that you have selected.

How to Print Emails using Outlook Web App

You can still use Outlook if you have only access to the web app. You can print emails directly from the web app.

Printing from Outlook Web App:

1. Open your browser, go to the Outlook page and sign in using your Microsoft account.
2. Click the Print button next to the email you wish to print. There are More Options Button (three-dots) in upper left corner.
3. Select Print Click on the menu.
4. The message will be displayed in a preview window. Click the Print You can find the icon at the top-left corner of the screen.
5. The browser’s built-in print dialog will open, where you can choose print settings and make other adjustments. Print options vary according to the browser that you use.

If you follow the steps, it will print your email to your chosen printer and with your chosen options.

How to Print From Outlook on iPhone iPad and Android

You can print Outlook emails without a computer using a printer that is connected to your smartphone or tablet.

Printing emails using the Outlook mobile App

1. Open the Microsoft Outlook app on your phone and sign in if you aren’t already. You can download Outlook for iPhone or Android if you don’t have the app.
2. Open the message that you wish to print, and tap on the three-dot Click the button at the top-right corner.
3. Select your language Print Select the option you want from the menu.
4. Tap the printer icon to select the printer. Choose the printer icon from your iPhone. Print Label at the top right corner.

It’s also important to note that with all three of the above steps, you can print to PDF, which is helpful if you need a more straightforward method to manage emails as files. Printing to PDF, for example, is better than forwarding emails and sending them to others. You can also print PDFs virtually anywhere there is a printer.

Outlook Email Management

Outlook offers a simple way to print email messages from a desktop or browser.

Outlook offers many other useful ways to manage email. Outlook allows you to change the time zone for people who are located abroad. Or if your email can’t reach the relevant server, you can fix Outlook not connecting to the server.

If you’re having problems finding your important messages, learn how to fix Outlook search not working. If you’re using a Mac you may want to know how to use the Outlook Focused Inbox on macOS.